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Privacy Policy

Last updated: January 2025

 

Ten Consultancy (“we”, “our”, “us”) is committed to protecting your personal information and respecting your privacy. This notice explains how we collect, use, and store your data during the recruitment process.

 

1. Who we are

We are Ten Consultancy, a recruitment business registered in the UK. Our role is to connect candidates with potential employers. We are a data controller under the UK GDPR and Data Protection Act 2018.

If you have questions about this notice, contact:
Data Protection Officer: Fiona Brandi, fiona@tenrecruit.co.uk, 07788 901241

 

2. What information we collect

We may collect and process the following types of information:

  • Contact details (name, address, email, phone number).

  • CV, cover letter, education and employment history.

  • References and professional qualifications.

  • Interview notes and assessment results.

  • Identification documents and proof of right to work.

  • Special category data (e.g., health, diversity data) where required and permitted by law.
     

3. How we use your information

We process your data to:

  • Assess your suitability for roles.

  • Share your details with potential employers (with your knowledge).

  • Carry out background and reference checks (where appropriate).

  • Communicate with you about opportunities.

  • Comply with legal and regulatory requirements.

 

4. Lawful basis for processing

We rely on:

  • Legitimate interests – to match you with roles and contact you about opportunities.

  • Legal obligations – e.g., verifying right to work.

  • Consent – if we process sensitive data (e.g., health, equal opportunities monitoring) or keep your CV for longer than our standard retention period.
     

5. Who we share your data with

We may share your data with:

  • Potential employers and clients.

  • Background check and reference providers.

  • Legal, regulatory, or government authorities where required.

We do not sell your personal data to third parties.

 

6. Data retention

We will keep your personal data for 12 months from the last meaningful contact, unless you consent to a longer period or request deletion. After this, your data will be securely deleted or anonymised.
 

7. Your rights

Under UK GDPR, you have the right to:

  • Access your personal data (Subject Access Request).

  • Correct inaccuracies.

  • Request deletion (“right to be forgotten”).

  • Restrict or object to processing.

  • Data portability (receive your data in a structured format).

  • Withdraw consent at any time (where applicable).

To exercise your rights, contact us at fiona@tenrecruit.co.uk

 

9. Security of your data

We take appropriate measures to keep your data safe, including secure storage, encryption, and restricted access.
 

10. Complaints

If you are unhappy with how we handle your data, please contact us at fiona@tenrecruit.co.uk
You also have the right to complain to the Information Commissioner’s Office (ICO): https://ico.org.uk.

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